Terms of Reference: Hiring a Training Facilitator for Financial Management and Procurement Training
Organization: Women Against Violence and Exploitation in Society (WAVES)
Location: Bo, Southern, Sierra Leone
Date: July 17, 2025

  1. Background

Women Against Violence and Exploitation in Society (WAVES) is a non-profit organization dedicated to empowering women and girls, reducing gender-based violence, and promoting economic inclusion in Sierra Leone. To strengthen internal capacity and ensure effective financial oversight, WAVES seeks to hire a qualified training facilitator to deliver a comprehensive training program for its staff on financial management, controls, and procurement processes. This initiative aligns with WAVES’ commitment to transparent and accountable resource management, supporting its mission to advance women’s economic empowerment and sustainable development.

  1. Objective

The objective of this consultancy is to engage a training facilitator to design and deliver a high-quality, interactive training program to equip WAVES staff with the knowledge and skills needed to manage financial resources effectively and comply with best practices in procurement. The training will focus on the following key areas:

  • Income and expenditure management
  • Asset management
  • Cash management and working capital
  • Financial management systems and reporting
  • Budgeting
  • Procurement processes
  1. Scope of Work

The training facilitator will undertake the following tasks:

  1. Training Needs Assessment:
  • Conduct a pre-training assessment to understand the current knowledge level of WAVES staff and tailor the training content to their needs.
  • Consult with WAVES management to align training objectives with organizational goals.
  1. Training Design and Materials Development:
  • Develop a detailed training curriculum covering the specified topics, incorporating practical examples and case studies relevant to non-profit operations in Sierra Leone.
  • Prepare comprehensive training materials, including presentations, handouts, templates, and exercises, to facilitate learning.
  • Ensure materials are clear, accessible, and culturally relevant, considering the diverse educational backgrounds of participants.
  1. Training Delivery:
  • Deliver a 3-5 day in-person training workshop in Bo, Sierra Leone, for approximately 11 WAVES staff members (3 finance staff, 6 programme staff and 2 Technical support staff from MEL and Communications Units)
  • Use interactive methods such as group discussions, role-plays, and hands-on exercises to enhance engagement and practical application.
  • Address the unique challenges of financial management and procurement in the non-profit sector, emphasizing compliance, transparency, and accountability.
  1. Post-Training Support:
  • Provide a post-training report summarizing participant feedback, key outcomes, and recommendations for ongoing learning.
  • Offer follow-up resources, such as a digital toolkit or reference guide, to support staff in applying learned concepts.
  • Be available for remote consultation (up to 5 hours) within one month post-training to address implementation questions.
  1. Deliverables
  • A detailed training curriculum and agenda submitted to WAVES for approval at least two weeks before the training.
  • Comprehensive training materials (digital and hard copies) tailored to WAVES’ context.
  • Delivery of a 3-5 day interactive training workshop in Freetown.
  • A post-training report submitted within 10 days of workshop completion, including participant evaluations and recommendations.
  • A digital toolkit or reference guide for ongoing use.
  1. Qualifications and Experience

The ideal candidate should possess:

  • A degree in finance, accounting, business administration, or a related field.
  • At least 5 years of experience in financial management, controls, and procurement, preferably in the non-profit sector.
  • Proven experience as a trainer or facilitator, with expertise in delivering engaging, practical training on financial management and procurement.
  • Knowledge of Sierra Leone’s regulatory and financial environment, including non-profit compliance requirements.
  • Strong communication and interpersonal skills, with the ability to engage diverse audiences.
  • Familiarity with gender-sensitive approaches to financial empowerment, aligning with WAVES’ mission.
  • Fluency in English; knowledge of local languages (e.g., Krio) is an asset.
  1. Timeline
  • Application Deadline: August 15, 2025
  • Selection and Contracting: August 20-25, 2025
  • Training Needs Assessment: September 1-5, 2025
  • Submission of Curriculum and Materials: September 15, 2025
  • Training Delivery: September 25-29, 2025
  • Post-Training Report: October 10, 2025
  • Follow-Up Support: October 15-November 15, 2025
  1. Application Process

Interested candidates should submit:

  • A detailed CV highlighting relevant experience in financial management, procurement, and training facilitation.
  • A cover letter outlining their approach to delivering the training and addressing WAVES’ needs.
  • A proposed training outline (1-2 pages) with a sample agenda and key topics.
  • A financial proposal detailing consultancy fees, travel costs (if applicable), and material development costs.
  • Two references from previous training or financial management assignments.

Submissions should be sent via email to WAVES email contact: wavesrights@gmail.com by August 15, 2025, with the subject line: “Training Facilitator – Financial Management and Procurement.”

  1. Evaluation Criteria

Applications will be evaluated based on:

  • Relevant experience and qualifications (40%)
  • Quality and relevance of proposed training outline (30%)
  • Cost-effectiveness of the financial proposal (20%)
  • References and demonstrated track record (10%)
  1. Budget

WAVES will cover reasonable costs for training delivery, materials, and travel (if applicable). The consultant should provide a detailed financial proposal, ensuring alignment with market rates in Sierra Leone for similar services.

  1. Reporting and Supervision

The consultant will report to the WAVES Finance and Operations Manager and coordinate with the program team to ensure alignment with organizational objectives. Regular updates on progress will be required during the preparation phase.

  1. Confidentiality

The consultant must maintain confidentiality of all WAVES financial and operational information accessed during the assignment and sign a non-disclosure agreement if required.

  1. Contact Information

For inquiries, contact WAVES contact person: Abibu Taylor-Kamara, Finance Officer, email: taylorkamaraabibu@gmail.com  and phone number: +232 78 896505].

Note: This Terms of Reference is tailored to WAVES’ mission and the specified training needs, drawing on best practices for financial management and procurement training in the non-profit sector. If additional details about WAVES’ operations or specific requirements are available, they can be incorporated to further refine the document.